Privacy and Cookie policy

Last Updated: 29 November 2024

PhotonMed values your privacy and is committed to protecting your personal data. This Privacy Statement explains how we collect, use, and safeguard your information when you visit our website at https://photonmed.eu.

Data Controller

The data controller for this website is PhotonMed Project, VTT Technical Research Centre of Finland, responsible for ensuring compliance with applicable data protection laws.

What Personal Data We Collect

We collect the following personal data only when you voluntarily provide it through the Contact Us page:

• Name
• Email address

How We Use Your Data

We use your personal data solely for responding to your inquiries and providing relevant project information. Your data will not be used for marketing purposes unless explicitly agreed upon.

Legal Basis for Processing

We process your personal data based on:

• Consent: By submitting your details via the Contact Us page, you consent to us processing your data.
• Legitimate Interest: For communication related to your inquiry.

Data Retention

We retain your data only for as long as necessary to fulfill the purpose of your inquiry. Personal data may be retained for a maximum of one year unless otherwise required by law.

Data Storage

Your personal data is securely stored on VTT servers in Finland. No data is stored on Cloudflare servers or databases.

Third-Party Access

We do not sell, share, or otherwise transfer your personal data to third parties, except:

• To comply with legal obligations or enforce our policies.
• If necessary to respond to a lawful request by public authorities.

Website Analytics

Our website uses Cloudflare for statistical analytics to monitor website performance and security. These statistics are anonymized and do not involve the collection of personally identifiable information.

Your Rights

Under the GDPR, you have the following rights regarding your personal data:

1. Right of Access: Request a copy of the personal data we hold about you.
2. Right to Rectification: Request corrections to any inaccurate or incomplete data.
3. Right to Erasure (“Right to be Forgotten”): Request deletion of your data under certain conditions.
4. Right to Restriction of Processing: Restrict processing of your data under certain circumstances.
5. Right to Data Portability: Request your data in a structured, machine-readable format.
6. Right to Withdraw Consent: Withdraw consent at any time for data processing based on your consent.

Contact Us

For inquiries or to exercise your data rights, please contact us at:

• Email: dataprotection@vtt.fi or tietosuoja@vtt.fi
• Postal Address: VTT Technical Research Centre of Finland Ltd., Register Office, P.O. Box 1000, FI-02044 VTT, Finland 

Security Measures

We implement technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction.

Updates to This Policy

We may update this policy periodically to reflect changes in our practices or legal requirements. Please review this page regularly for updates.

Cookie Policy

Introduction

Our website, https://photonmed.eu, uses cookies and similar technologies to enhance user experience and analyze website performance. This section explains what cookies are, how we use them, and your choices regarding their use.

What Are Cookies?

Cookies are small text files placed on your device to store data that can be recalled by a web server in the domain that placed the cookie. They are widely used to make websites function efficiently and to provide information to the site’s owners.

Types of Cookies We Use

1. Technical or Functional Cookies: These cookies ensure that certain parts of the website function properly and that your user preferences are remembered. For example, they prevent you from having to re-enter information each time you visit the site. These cookies can be placed without your consent.

2. Marketing/Tracking Cookies: These cookies are used to create user profiles to display advertising or to track the user on this website or across several websites for similar marketing purposes.

Specific Cookies Used

• Elementor: We use Elementor for content creation. It places a persistent cookie (elementor) to store performed actions on the website. This data is not shared with third parties.

• PHP: We use PHP for website development. It places functional cookies (exp*) to provide functions across pages. This data is not shared with third parties.

• WordPress: We use WordPress for website development. It places a session cookie (wpEmojiSettingsSupports) to store browser details. This data is not shared with third parties.

• WPForms: We use WPForms for web forms. It places a cookie (_wpfuuid) with an expiration of 11 years to store a unique user ID. This data is not shared with third parties.

• Google reCAPTCHA: We use Google reCAPTCHA for spam prevention. It places cookies (rc::c and rc::b) for purposes pending investigation. For more information, please read the Google reCAPTCHA Privacy Statement.

Managing Cookies

You can control and manage cookies through your browser settings. Please note that disabling cookies may affect the functionality of our website.

For more information on managing cookies, visit www.allaboutcookies.org.